Utility links Box 430, 2674 Windermere Ave, Cumberland, BC, V0R1S0| Phone: (250)-336-8511| Contact Us
Cumberland Community School
A Community Learning Campus
CCS School Handbook -Code of Conduct and Emergency Procedures




Take Care of Yourself

Take Care of Others

Take Care of Our School


Taking care of yourself means to:

 stay healthy

 keep yourself safe

 be on time for school, come prepared

 do your best

 complete tasks and homework

 cooperate with all adults and students

 ask for adult help when it is needed

 use expected behaviours


Taking care of others means to:

 be ready to help others

 be friendly and include others in conversations and activities

 respect each other's personal learning space/possessions

 dress appropriately (see dress code)

 respect other cultures and languages

 show good sportsmanship in the gym, on the playground, and sporting events

 be honest and truthful at all times

 use respectful "whole body" listening

 speak politely and respectfully and not bully or harass others

 walk and move quietly through the school

Following section 7 and 8 of the BC Human Rights Code no person shall face discrimination based on race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age.​

Taking care of our school means to:

 take care of whatever place you are in

 take care of school grounds and buildings

 recycle, use garbage cans and compost buckets

 treat all school equipment and materials with care, and return them



Where a student damages property while behaving in a manner contravening the school's code of conduct, the following recovery of costs shall apply:

 Where the student immediately reports the damage, the cost recovered shall not exceed the cost of materials required to remedy the damage.

 Where the student has not reported the damage but upon investigation is determined to have done so, the amount recovered shall be the cost of labour and materials required to remedy the damage.



​Our school code of conduct is based upon our expectations of adhering to human values as stated in Section 3 of the B.C. Human Rights Code. ​



A) Attendance

To ensure the safety and whereabouts of pupils, the following attendance procedures are in place:

Student Absence

If you know your child will be absent from school (illness, holidays etc) please contact the office directly at 250-336-8511 or ccs@sd71.bc.ca to excuse the absence. If outside of school hours please leave a voicemail. The school will call to confirm any unexcused absences.

Student Lates

If a child shows up later than 8:50am they must sign in at the office. Multiple lates will result in consequences as appropriate.

Student Sign-out

If you need to pick up your child before the end of the school day the student must be signed out at the office.

Cumberland Community School is a closed campus. This means pupils cannot leave the grounds at any time of the day without being signed out by a parent.


B) Appropriate Dress

Students are expected to dress in a manner that does not pose a health or safety concern, promote or signify violent intent or illegal acts, cause damage to property, or because of its appearance or extremity of fashion is distracting to the learning process or not appropriate to the educational mandate of the school.

The standards for our school's dress reflect "common sense", comfort, safety, and a clear sense of modesty and appropriateness. At Cumberland Community School it is recognized that:

  • Offensive language, logos, images, and/or acronyms on clothing are unacceptable.
  • All undergarments must be concealed by outer clothing.

    C) School Board Policy re: Smoking, Drugs and Alcohol

    Students are expected to refuse to engage in or be knowingly involved in the possession, consumption, promotion, sale or provision of tobacco products, alcohol, narcotics or related substances or paraphernalia

    Furthermore, students are prohibited from be involved with these substances in any area of the community while the students are responsible to the school. This is normally considered to be coming to school, lunch time, and going home after class.

    School Board policy states that when a Principal is convinced that a pupil has been consciously involved with tobacco, drugs or alcohol while under the jurisdiction of the school, they will impose a definite or indefinite suspension on that student.

    D) Additional School Board Policies re: Student Discipline

     Please refer to School District #71's website for policies regarding student behavior (including 6020, 6020R1, 6020R2, 6020 R3) 

When Unexpected Behaviours Occur:


Cumberland Community School uses a unified system of Positive Behaviour Support to cultivate positive behaviours. Any behavior which does not follow the Code of Conduct is considered unexpected behavior. When behaviours consistently or severely compromise the learning environment and or the safety and well being of others, the following procedure will be used.


Level 1 – The student breaks the school's Code of Conduct:

Action – behaviour is documented; teachers may use discretion on reporting behaviour to parents.

Consequences – students may be given an immediate and appropriate consequence at the discretion of the staff.


Level 2 – The student seriously and/or repeatedly breaks the Code of Conduct:

Action – behaviour is documented, teacher will report behavior to parent, principal informed by teacher; principal will contact and inform parents if any further disciplinary action is neccessary.


Consequences – student will complete a behaviour reflection process, acknowledge others affected and be involved in a positive restorative process, and they may engage in a behaviour support plan.


Level 3 – The student very seriously and/or repeatedly breaks the Code of Conduct.

Action – principal will be informed, principal will document and contact parent(s).

Consequences – one or more of the following:

 Complete a Behaviour Reflection Process;

 Acknowledge others affected and be involved in a positive restorative process;

 Engage in a behaviour support plan;

 Serve either an in-school, or out-of-school suspension. This will be followed by a meeting involving parents, student and staff to discuss the re-entry plan.




The Technology Rights and Responsibilities framework is intended as a guide to support essential conversations about digital use, and help develop socially responsible skills, habits and attitudes in all members of our learning community. The intent of looking at both rights and responsibilities is to assist us in creating an inclusive and respectful culture which promotes participation and active citizenship in each unique learning community.

Electronics Policy:

During class time, it is up to the teacher's discretion if/when personal electronics are being used for educational purposes. We encourage teachers to have students' access personal electronics to supplement their learning. However, students are not to text, call, message or email for non-educational purposes during class time. When a student is in breach of this they will have their phone sent to the office. For a first offence it will be returned at the end of the school day after meeting with a principal and reviewing the policy. For a second offence it will be returned to a parent when they come to pick it up and the policy will be reviewed with the parent. For a third offense it will be returned to the parent when they come to pick it up and the student will no longer be permitted personal electronics at school.


Privacy Rights

I have the right to:

·Keep my personal information, including my image, private.

·Develop my identity and to share it in the way that I choose.

·Be assured that when I give my personal information it will be kept safe and only used in appropriate ways.

·Correct any of my personal information that is inaccurate.

·Have my personal information stored in Canada and nowhere else unless I choose for it to be.

·Protection, if I report something.


Privacy Responsibilities

I have the responsibility to:

·Take responsibility for my choices and actions.

·Learn about and always be aware of the risks of sharing my personal information and images with others.

·Not take someone else's identity (e.g. use another's password).

·Not take pictures of others on school district property without their permission.

·Report inaccuracies in my personal information.


Copyright Rights

I have the right to:

·Be known as the author of works that I have created.

·Use content, music, images, etc. for my personal and educational use.

·State how others will use works that I have created and own.


Copyright Responsibilities

I have the responsibility to:

·Acknowledge and respect the ownership of others over their works.

·Respect the right of other authors to state how they want their works to be used.


Use and Access to Information Rights

I have the right to:

·Learn, and communicate my learning.

·Create new works.

·Have an opinion and to express myself.

·Access and use district resources.

·Locate and share information.


Use and Access to Information Responsibilities

I have the responsibility to:

·Seek out quality content and that will help me learn and/or perform my duties.

·Use district resources for educational, school, and district related purposes (e.g. non‐profit).

·Use no more than my fair share of district resources.


Behaviour Rights

I have the right to:

· Feel safe and be respected.

·Be protected from being hurt or mistreated in body or in mind.

· Choose who I will associate with.


Behaviour Responsibilities

I have the responsibility to:

·Respect the rights and freedoms of others.

·Not hurt or mistreat others by what I create and share.

·Treat others fairly and not harass, stalk, threaten, insult or attack others.

·Report unsafe and inappropriate behaviour.


Issued October 2014

What Parents and Guardians Should Know

Schools should be considered one of the safest places in our communities even knowing that an emergency can strike anywhere at any time.

DURING ANY EMERGENCY, OUR FIRST PRIORITY is the safety of our students and staff. In order to provide an effective response to any school crisis, School District 71 (Comox Valley) has developed an Emergency Response Plan. The Plan works in conjunction with other local emergency plans because a school emergency could require the involvement of numerous agencies. The plans created for individual schools, along with the District Plan, are reviewed annually and always after an emergency occurs.

There is an on-site emergency response team at each school, along with a district-based Emergency Response Team that provides support and aid to schools at times of an emergency. All staff is regularly trained on emergency protocols and drills are practiced at each school.

Although standardized protocols and procedures provide the basis for our response, the way in which we respond to an emergency is greatly influenced by the specifics of an incident. We are driven foremost by our concern of ensuring student and staff safety.

Our school district collaborates closely with local emergency personnel to ensure plans are coordinated with appropriate agencies. The district's plans do not replace the authority of law enforcement, fire or EMS – staff members work in full co-operation with these agencies.

For security reasons, certain components of our emergency response plans are not publicly available. The guide that follows outlines the key elements of the Plan and answers questions parents frequently ask regarding emergency preparedness. I hope you find this guide helpful and informative.

We appreciate your support and assistance in our continued safety efforts. Sincerely,

Superintendent of Schools, School District 71 (Comox Valley)


THROUGHOUT THE YEAR, SCHOOLS CONDUCT TRAINING AND DRILLS to help better prepare students and staff for possible emergency situations. When a school is confronted with an emergency, staff will assess the situation and then decide on a course of action.

Schools conduct drills throughout the year to rehearse emergency procedures. These exercises prepare students and staff to act quickly and help to minimize a child's fear during a real emergency.

In addition to the procedures described below, schools also practice protocols such as "Drop-Cover- Hold," a method of protecting vital body parts during some natural disasters. All staff and students are required to participate in these drills. Lock-Down/Hold and Secure/Shelter-in-Place/Evacuation/Dismissal

Lock-Downs are usually used in response to acts or threats of violence to students and/or staff directly impacting the school. During a Lock-Down all doors to and within the school are locked. No one is permitted in or out of any area once it has been locked. Students and staff must respond very quickly to a Lock-Down command to get to a safe location before doors are locked. No one, other than law enforcement, is permitted access to the building until the Lock-Down is over.

Hold and Secure is used in response to security threats or criminal activity outside the school. During a Hold and Secure, all entrance doors to the school are locked, with no one permitted in or out of the building. No one, other than law enforcement, is permitted access to the building until the Hold and Secure has been cleared.

Generally, Shelter-in-Place is used during an environmental emergency, such as severe storms or chemical spills. During a Shelter-in-Place, students and staff retreat to safe zones to seek shelter. This includes having students or staff who are outdoors come back into the school. Each school's emergency response plan identifies the safest location for its occupants and how to seal a room from hazardous conditions. Students will not be released or dismissed until the situation has been resolved.

An Evacuation requires all students and staff to leave the school and go to an alternate location. This may mean only going outside and away from the building until it is safe to re-enter the school. In other cases, students and staff may need to go to an evacuation centre. Parents will be informed of the alternate location through the school's Crisis Notification Network.

Under some circumstances it may be determined that it is best to dismiss students to their homes and families as expeditiously as possible. Should this be the case, every attempt will be made to alert the emergency contact for each student of the situation and to ensure young students are not left unsupervised. Students will not be released unless contact can be made.


WE RECOGNIZE THAT WHEN AN EMERGENCY OCCURS parents will be worried and want to be reunited with their child as quickly as possible. It is our intention to make this happen. To ensure every child's safety and the safety of staff, specific procedures have been established for releasing students.

Parents are asked to adhere to the parent-child reunification procedures listed below. Staff will work hard to ensure these procedures take place without delay. Please understand the process will still take some time. We ask for your patience when you arrive at the Parent-Child Reunion Area.

Parent-Child Reunion Procedures

  1. A Parent-Child Reunion Area will be established. Parents will be notified at the time of an emergency of the Reunion Area's location. The location may not be at the school — the location will depend on the specifics of the emergency.
  2. You will be required to fill out a Student Release Request Form. This ensures all students are accounted for at all times and students will only be released to authorized individuals.
  3. Students will only be released to an individual designated as legal guardian or emergency contact on the student's Emergency Card, which is completed at the time of school registration. Please be sure to keep this information current with your school, as the school will only release a child to someone listed as an Emergency Contact — there will be no exceptions.
  4. Valid identification is required to pick up your child. This is required to protect your child from any unauthorized individuals attempting to pick up students. Even if school personnel know you, you must still present I.D. as the school may be receiving assistance from other schools or outside agencies.
  5. You will be required to sign for the release of your child. This is extremely important, as it ensures your child, along with other students, is accounted for at all times. Do not take your child from the school or evacuation centre without signing for his/her release under any circumstances.
  6. Once you have been reunited with your child, please leave the area immediately. This is for your own safety and that of your child.

    If you are unable to pick up your child, he/she will be kept at the Parent-Child Reunion Centre until alternate arrangements can be made. Your child will be supervised at all times.


    When an Emergency Occurs

    Keeping Informed during an Emergency

    ALTHOUGH YOUR NATURAL INSTINCTS IN AN EMERGENCY may be to go to the school to safeguard your child, please understand that doing so could impede the response to the situation. Going to the school may interfere with emergency crews' and school personnel's efforts to deal with the emergency. Extra vehicles and people at the site make the task more difficult. Please follow the instructions provided to you through the communications channels outlined below. Please do not come to the school to pick up your child unless requested to do so.

    If you arrive at the school in the midst of an emergency, please respect the protocol in progress. While we understand personal circumstances or initial reactions might move you to do something contrary to the school's established procedures, we cannot compromise the safety of students or staff to accommodate individual requests that could put anyone at risk.


    Parents are asked not to call the school or their child's cell phone during an emergency.
  • ·  Phone systems need to remain available for handling the actual emergency.
  • ·  Overloading the system may mean the school cannot communicate with first responders.
  • ·  Calling your child's cell phone during an emergency may be putting them at higherrisk by disclosing their location or drawing attention to them during a lock-down.
  • ·  Experts advise that under some circumstances cell phones and other electric devices may actually act as an ignition source for fires or explosions.DURING AN EMERGENCY, it is unlikely you will be able to reach the school by phone. We will, however, make every effort to contact parents directly or by one of the methods noted below.Crisis Notification Network and/or the MediaParents will be alerted to emergency situations via the School's Crisis Notification Network (phone or electronic notifications) and local media. Stay tuned to radio stations for news alerts.Website, Social Media and Community HotlineThe school district will also keep parents informed by posting information regarding the emergency on the district website, through social media and recordings on the District Community Hotline.

    Website www.sd71.bc.ca



    Schools and Districts collect, use, and share student personal information that is directly related to and necessary for their educational functions. For other school or education-related purposes, parental or student consent is required.

    The Board of Education of School District No. 71 (Comox Valley) is seeking your consent to collect, keep, use and share photographs, videos, images, and/or names of students in a variety of publications and on the school or District's website(s) for education related purposes, such as recognizing and encouraging student achievement, building the school community, celebrating your child's accomplishments, and informing others about school and District programs and activities.

    For example, student names, and/or images may be used or shared in
  • school and District communications, such as newsletters, brochures, reports in limited or public circulation;
  • school and District websites;
  • online communities created by teachers and administrators to share ideas, content and messages;
  • student and/or teacher made videos, CDs, and DVDs designed for educational use only;
  • the school yearbook;
  • press releases to local media and this includes photos of graduates that are posted annually

    If you do not want this type of information published, complete the appropriate section of the Protocol and Consent Form that was sent home.



    Media (including radio, television, newspapers, and other print and online media) are sometimes permitted or invited to come to the school or to school activities and allowed to take photos or video or conduct interviews with students, for the purposes of promoting public understanding of school programs, building public support for public education, encouraging student achievement, and celebrating your child's accomplishments.

    If you do not want your child to be involved in such activities, you need to:
  • Tell your child to avoid these situations,
  • Tell your child's teacher of your wishes,
  • Complete the Protocol and Consent Form that was sent home and ask the school and school district to take reasonable steps to avoid this type of publication of your child's name, image, or personal information by outside media.

    Note that school and district staff cannot control news media access, photos/videos taken by the media or others in public locations (such as field trips or off school grounds) or school events open to the public, such as sports events, student performances, school board meetings, etc. 



How Parents and Guardians Can Support the Code of Conduct

 Read and discuss this thoroughly with your child,

 Communicate any concerns you have regarding bullying, intimidation, or harassment with your child's teacher or the principal


Who you can call for help or information:

 Your child's teacher

 The School Principal(s)

 The School Counselors

 The PAC Chairperson

 The School Trustee


Get Involved!

Join the Cumberland Community School Parent's Association and have a say in your child's education. We meet at 6:30pm on the 3rd Tuesday of every month in room 140 in the Beaufort Building.