Utility links 2100 Sollans Road, Hornby Island, BC, V0R1Z0| Phone: (250)-335-2125| Contact Us
Hornby Island Community School
Use of School Facilities/Resources

Use of School Application Form_Revised March 5 2018.pdf​​​​​​​​​​​​​Use of of school Calendar, Guidelines and Procedures:​

User Group Agreement Waiver_HICS.pdf

HICS Use of School Facilities Guidelines.pdf

Use of School Calendar_Summer 2018.pdf

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School Closure Notice:​

All use of school groups and bookings are cancelled due to School Christmas Events and Wi​​nter Closure on the following dates: Tuesday, December 12th and Monday, December 25, 2017 - Sunday, January 7, 2018​. 

As a reminder school closures due to holidays, power outages, poor weather conditions, etc. all use of school groups, meetings and programs will be  cancelled. It is the group leader's responsibility to contact the program(s) they are in charge of to inform  them of any closures. 

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September 19, 2017

Welcome! We are excited to start up the new school year with opening the doors once again for community use. The 2017-18 Use of School Calendar is attached. If you have any questions or concerns regarding the calendar please contact the school between 9:00AM and 2:00PM Monday through Thursday. Or send an email to hornbyisland@sd71.bc.ca.

 You will see attached the following documents:

  • User Group Agreement Waiver/Indemnity (this is on the back of the application form that you complete and sign)
  • Use of school Guidelines

Outlined below are some important reminders while using the school facilities:

Please remember that this facility is our children's learning and play space and respect the following guideline

Due to allergies, the building is scent free and likewise, we ask that you not bring pets to the school or to the school playground.

  1. Smoking, spitting and the use of drugs or alcohol are NOT allowed in the building or on the school grounds. Failure to respect this requirement may result in your group being refused permission to use the school facilities.
  2. Please remember to clean your shoes or remove them at the front entrance
  3. The storage room is left tidy with gym balls stored in proper bins
  4. Equipment that is moved is put back where it was
  5. Smoking is done OFF the school grounds
  6. Spitting is done in toilets NOT on gym floor or in the front entrance or in the water fountain
  7. If you cancel one or all future uses of the gym contact the school between and leave a message either with the school admin assistant or leave a message which will be checked by the school custodian. Please try your best to contact the school at least one business day prior to your event being cancelled.
  8. If a space is cancelled no other group can use the space without going through the application process
  9. All rooms/space in school MUST be booked through the school office by completing an application form (hung on the corkboard beside the gym door). You can also find the application and all relevant documents and guidelines on the Hornby Island Community School website: http://hornbyislandcommunityschool.weebly.com/use-of-school-facilities.html. Please email or leave this form in the admin assistants school box (labeled Andrea Patterson).
  10. Arriving on time: The school custodian will wait 5 minutes after booked time in the gym and then resume her custodial tasks in other sections of the school. If a group is late more than three times the group booking will be cancelled and the timeslot will be open for other groups to book. You will be notified by email if your group is cancelled; the group leader will be responsible for relaying this information to the users in the group.

Gym Use: The fee is $2 per person per time.  The person who has booked the gym is responsible for collecting the fees from each participant and issuing a cheque for the total amount collected at the end of each session. The cheque can be made out to: Hornby Island Community Programs and left in the School lobby drawer marked Charmaine Logan.

Classroom Use

  • There is no charge if a classroom is being used for instruction for children and/or adults.
  • There is no charge if a Hornby Island non-profit is using the classroom for a group or public meeting.
  • If an off island organization is using the building for a public meeting, the fee is $10 per hour and the cheque is made payable to: Hornby Island Community School. It can be given to the School Administrative Assistant or left in the school lobby drawer marked Andrea Patterson.
  • Some classrooms are unavailable for booking. There may be a charge for heat and/or additional custodial time if needed.​​
August 29, 2017

2017-18 Use of School Facilities:

HIS Facilities Use of School Notice 2017-18.pdf

Application Deadline Tuesday, September 19, 2017

The application process for "Hornby Island Use of School Facility Bookings" has begun for the 2017-18 school year. Use of school facilities will start the week of September 25, 2017 until the second last week of school June 22, 2018.

If you are planning on using the school for activities, please complete the use of school facilities form and review the rules and guidelines document.

You can access the use of school forms beside the gym door and place them in the Admin Assistant's (Andrea) school mailbox located below the office window or you can find the form online with all other relevant documents and guidelines located at our new website: http://www.sd71.bc.ca/School/hornbyisland/schoolinfo/facilities/Pages/default.aspx. Please submit your form not later than noon Tuesday, September 19th . Any late applications may take longer for processing and possibly not be approved depending on space/availability.

Once the use of school forms have been submitted, reviewed and approved by the Vice Principal, all group users will receive an email confirming that your activity or activities have been booked. The calendar will also be posted on the gym door and the Hornby Island Community School new website link. 

As a reminder any outstanding payments need to be made before a group can start. All payments are submitted to the Community Program Coordinator, Charmaine Logan. Please contact Charmaine by email or phone: hornbyislandeducation@gmail.com or 250-335-1085 for further details on payment cost and procedures.

The following is found in the Hornby Island Community School Use of School Facilities Guidelines (please review): http://www.sd71.bc.ca/School/hornbyisland/schoolinfo/facilities/Pages/default.aspx

SCHOOL TIMELINES/BOOKINGS

All use of school application forms should be submitted two weeks prior to the date of use.

Any applications submitted less than 3 days prior to a start date may not be processed in time for events to proceed.

What needs to be booked using the use of school application form?

  • Anything on school grounds (i.e. classrooms, gymnasium, parking lot, school fields, etc. (indoor or outdoor) ​

Purposes behind booking indoor and outdoor use is:

  • Signing and reviewing School District Policies and Protocols re: bi-laws and regulations, damage, liability insurance, fees, etc.
  • School District schedule for ongoing maintenance throughout the year which includes indoor and outdoor maintenance (i.e. painting lines in gym, yearly cleaning, mowing, repairs, etc.). As various groups use the school facilities we need to keep the schedule in order and make sure there are no overlaps or conflicts with group use or school district maintenance. 

Thank you.

Hornby Island Community School and Community Programs ​

June 15, 2017​
Use of School Summer Calendar:

The Use of School calendar for this summer has now been posted. Please see attached the following:​

  • Summer Calendars: for gym use and other rooms/school grounds
  • HICS Summer Use School Guidelines and Rentals
  • HICS Use of School Facilities Guidelines

Please review the above documents thoroughly. They can also be found on our website:

Please note:  The notice to apply went out early May and the deadline to submit applications for summer use ended May 31st. Any late application entries will be considered until June 28, 2017 but may or may not be approved. Administration will not be available to make any changes, additions or approval for use of school after June 28th.

Thank you for your consideration of the above and have a great summer!

​​​​May 30, 2014
Use of School Cancellations Notice:
Due to our end of year show case set up/take down/  and cleaning schedule all gymnasium evening programs will be cancelled beginning Monday, June 26th through Thursday, June 29th. The last day of the 2016-17 school year use is Friday, June 23rd.  

The Summer use of school will begin after June 29th. Calendar and information will be sent out to all school facility users via email once the process has been completed and applications approved.

The use of school bookings for Fall 2017 will begin around mid-September and will start up around the beginning of October. ​

Thank you for using our school facilities. 

May 18, 2017 ​​​​​

School Closure Notice:​

Hornby Island Community School will be closed Monday, May 22nd due to STAT holiday. 

As a reminder school closures due to holidays, power outages, poor weather conditions, etc. all use of school groups, meetings and programs will be  cancelled. It is the group leader's responsibility to contact the program(s) they are in charge of to inform  them of any closures. 

May 9, 2017

​Use of School Facilities – Summer 2017

Summer School Facilites Use Notice_Application Deadline.pdf

Application Deadline Monday, May 31, 2017

The application process for school facility use now begins for summer 2017. If you are planning on using the school for activities (inside and/or outside school grounds) over the summer, please come by the school to complete the use of school application.

Use of school forms can be accessed to the left of the gym door or on our school website at: http://www.sd71.bc.ca/School/hornbyisland/schoolinfo/facilities/Pages/default.aspx. Either email hornbyisland@sd71.bc.ca or put the completed/signed application(s) in the Admin Assistant's (Andrea) school mailbox located below the office window. Please submit your application(s) no later than Wednesday, May 31st.  

Please note: once we have the School District summer schedule/dates we will process all applications and let you know via email if the dates/space you have requested are available/approved or not. Please be sure to include an email in your application that you access daily.

After the above process has been completed the summer calendar will be posted on the Gym door, HICS website, and emailed to all school facility users.

If you have any questions or concerns regarding above, please contact the school office at 250-335-2125 or email hornbyisland@sd71.bc.ca

Hornby Island Community School and HIES/Community Programs

HICS: Vice Principal: Alissa Pratt

HIES and Community Programs: Charmaine Logan ​

​Notice: May 9, 2017 BC Elections 

Elelctions will take place in the school gym. Therefore, all use of school programs, groups, etc. booked in the school Gymnasium are cancelled on this day (see notice below). ​​​​​​​​​​​​​​​​​​​​

During school closures due to holidays, power outages, poor weather conditions, etc. all use of school groups, meetings and programs will be ​cancelled. It is the group leader's responsibility to contact the program(s) they are in charge of to inform ​them of any closures. Thank you. Hornby Island Community School Administration. ​​


September 26, 2016

Welcome! We are excited to start up the new school year with opening the doors once again for community use. ​​The 2016-17 Calendar is posted below:​​

Outlined below are some important reminders while using the school facilities:

Please remember that this facility is our children's learning and play space and respect the following guideline

Due to allergies, the building is PEANUT AND SCENT FREE and likewise, we ask that you do not bring pets to the school or to the school playground.

  1. Smoking, spitting and the use of drugs or alcohol are NOT allowed in the building or on the school grounds. Failure to respect this requirement may result in your group being refused permission to use the school facilities.
  2. Please remember to clean your shoes or remove them at the front entrance
  3. The storage room is left tidy with gym balls stored in proper bins
  4. Equipment that is moved is put back where it was
  5. Smoking is done OFF the school grounds
  6. No spitting on gym floor, in the front entrance or in the water fountain
  7. If you cancel one or all future uses of the gym contact the school and leave a message either with the school admin assistant or leave a message on the voicemail which will be checked by the school custodian. Please try your best to contact the school at least one business day prior to your event being cancelled.
  8. If a space is cancelled no other group can use the space without going through the application process
  9. All rooms/space in school MUST be booked through the school office by completing an application form (hung on the corkboard beside the gym door). You can also find the application and all relevant documents and guidelines on the Hornby Island Community School website: http://www.sd71.bc.ca/School/hornbyisland/schoolinfo/facilities/Pages/default.aspx. Please email this form to hornbyisland@sd71.bc.ca or leave this form in the admin assistants school box (labeled Andrea Patterson).

Gym Use: The fee is $2 per person per use.  The person who has booked the gym is responsible for collecting the fees from each participant and issuing a cheque for the total amount collected at the end of each session. The cheque can be made out to: Hornby Island Community Programs and handed into Charmaine Logan (office located at Room to Grow) or left in the School lobby drawer marked 'Charmaine Logan, Community Programs'.

Classroom Use: 

  • There is no charge if a classroom is being used for instruction for children and/or adults.
  • There is no charge if a Hornby Island non-profit is using the classroom for a group or public meeting.
  • If an off island organization is using the building for a public meeting, the fee is $10 per hour and the cheque is made payable to: Hornby Island Community School. It can be given to the School Administrative Assistant or left in the school lobby drawer marked 'Andrea Patterson, Sr. Admin Assistant'.

As a reminder any outstanding payments need to be made before a group can start. All payments are submitted to the Community Program Coordinator, Charmaine Logan. Please contact Charmaine by email or phone: hornbyislandeducation@gmail.com or 250-335-1085 for further details on payment cost and procedures.

The following is found in the Hornby Island Community School Use of School Facilities Guidelines (please review): http://www.sd71.bc.ca/School/hornbyisland/schoolinfo/facilities/Pages/default.aspx

School Timelines/Bookings: All use of school application forms should be submitted 2 weeks prior to the date of useApplications submitted less than 3 days prior may not be processed.

What needs to be booked using the use of school application form? 

  • ​Anything on school grounds (i.e. classrooms, gymnasium, parking lot, school fields, etc. (indoor or outdoor) ​

Purposes behind booking indoor and outdoor use is:​​

  • Signing and reviewing School District Policies and Protocols re: bi-laws and regulations, damage, liability insurance, fees, etc.
  • School District schedule for ongoing maintenance throughout the year which includes indoor and outdoor maintenance (i.e. painting lines in gym, carpet cleaning, mowing, repairs, etc.). As various groups use the school facilities we need to keep the schedule in order and make sure there are no overlaps or conflicts with group use or school district maintenance. 

If you would like information on how to book our facilities please contact Andrea Patterson at hornbyisland@sd71.bc.ca. ​