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Utility links 2100 Sollans Road, Hornby Island, BC, V0R1Z0| Phone: (250)-335-2125| Contact Us
Hornby Island Community School
Use of School Facilities/Resources

Use of School Application Form_Revised March 5 2018.pdf​​​​​​​​​​​​​

​Use of of school Guidelines and Procedures:​

User Group Agreement Waiver_HICS.pdf

HICS Use of School Facilities Guidelines.pdf

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As a reminder school closures due to holidays, power outages, poor weather conditions, etc. all use of school groups, meetings and programs will be cancelled. It is the group leader's responsibility to contact the program(s) they are in charge of to inform them of any closures. 

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Outlined below are some important reminders while using the school facilities:

Please remember that this facility is our children's learning and play space and respect the following guideline

Due to allergies, the building is scent free and likewise, we ask that you not bring pets to the school or to the school playground.

  1. Smoking, spitting and the use of drugs or alcohol are NOT allowed in the building or on the school grounds. Failure to respect this requirement may result in your group being refused permission to use the school facilities.
  2. Please remember to clean your shoes or remove them at the front entrance
  3. The storage room is left tidy with gym balls stored in proper bins
  4. Equipment that is moved is put back where it was
  5. Smoking is done OFF the school grounds
  6. Spitting is done in toilets NOT on gym floor or in the front entrance or in the water fountain
  7. If you cancel one or all future uses of the gym contact the school between and leave a message either with the school admin assistant or leave a message which will be checked by the school custodian. Please try your best to contact the school at least one business day prior to your event being cancelled.
  8. If a space is cancelled no other group can use the space without going through the application process
  9. All rooms/space in school MUST be booked through the school office by completing an application form (hung on the corkboard beside the gym door). You can also find the application and all relevant documents and guidelines on the Hornby Island Community School website: http://hornbyislandcommunityschool.weebly.com/use-of-school-facilities.html. Please email or leave this form in the admin assistants school box (labeled Andrea Patterson).
  10. Arriving on time: The school custodian will wait 5 minutes after booked time in the gym and then resume her custodial tasks in other sections of the school. If a group is late more than three times the group booking will be cancelled and the timeslot will be open for other groups to book. You will be notified by email if your group is cancelled; the group leader will be responsible for relaying this information to the users in the group.

Classroom Use

  • There is no charge if a classroom is being used for instruction for children and/or adults.
  • There is no charge if a Hornby Island non-profit is using the classroom for a group or public meeting.
  • If an off island organization is using the building for a public meeting, the fee is $10 per hour and the cheque is made payable to: Hornby Island Community School. It can be given to the School Administrative Assistant or left in the school lobby drawer marked Andrea Patterson.
  • Some classrooms are unavailable for booking. There may be a charge for heat and/or additional custodial time if needed.​​​
The application process for "Hornby Island Use of School Facility Bookings" 

If you are planning on using the school for activities, please complete the use of school facilities form and review the rules and guidelines document.

http://www.sd71.bc.ca/School/hornbyisland/schoolinfo/facilities/Pages/default.aspx

Once the use of school forms have been submitted, reviewed and approved by the Vice Principal, all group users will receive an email confirming that your activity or activities have been booked. The calendar will also be posted on the gym door and the Hornby Island Community School new website link. 

School Closures Notice:​

As a reminder school closures due to holidays, power outages, poor weather conditions, etc. all use of school groups, meetings and programs will be  cancelled. It is the group leader's responsibility to contact the program(s) they are in charge of to inform  them of any closures. 

​Use of School Facilities – Summer 

Summer School Facilites Use Notice_Application Deadline.pdf

Outlined below are some important reminders while using the school facilities:

Please remember that this facility is our children's learning and play space and respect the following guideline

Due to allergies, the building is PEANUT AND SCENT FREE and likewise, we ask that you do not bring pets to the school or to the school playground.

  1. Smoking, spitting and the use of drugs or alcohol are NOT allowed in the buildings or on the school grounds. Failure to respect this requirement may result in your group being refused permission to use the school facilities.
  2. Equipment that is moved is put back where it was
  3. Chairs must be stacked
  4. Smoking is done OFF the school grounds
  5. If you cancel one or all future uses of the gym contact the school and leave a message either with the school admin assistant or leave a message on the voicemail which will be checked by the school custodian. Please try your best to contact the school at least one business day prior to your event being cancelled.
  6. If a space is cancelled no other group can use the space without going through the application process
  7. All rooms/space in school MUST be booked through the school office by completing an application form. You can also find the application and all relevant documents and guidelines on the Hornby Island Community School website: http://www.sd71.bc.ca/School/hornbyisland/schoolinfo/facilities/Pages/default.aspx. Please email this form to hornbyisland@sd71.bc.ca 

Gym Use: The fee is $2 per person per use.  The person who has booked the gym is responsible for collecting the fees from each participant and issuing a cheque for the total amount collected at the end of each session. The cheque can be made out to: Hornby Island Community Programs and handed into Charmaine Logan (office located at Room to Grow) or left in the School lobby drawer marked 'Charmaine Logan, Community Programs'.

Classroom Use: 

  • There is no charge if a classroom is being used for instruction for children and/or adults.
  • There is no charge if a Hornby Island non-profit is using the classroom for a group or public meeting.
  • If an off island organization is using the building for a public meeting, the fee is $10 per hour and the cheque is made payable to: Hornby Island Community School. It can be given to the School Administrative Assistant or left in the school lobby drawer marked 'Andrea Patterson, Sr. Admin Assistant'.

The following is found in the Hornby Island Community School Use of School Facilities Guidelines (please review): http://www.sd71.bc.ca/School/hornbyisland/schoolinfo/facilities/Pages/default.aspx

School Timelines/Bookings: All use of school application forms should be submitted 2 weeks prior to the date of useApplications submitted less than 3 days prior may not be processed.

What needs to be booked using the use of school application form? 

  • ​Anything on school grounds (i.e. classrooms, gymnasium, parking lot, school fields, etc. (indoor or outdoor) ​

Purposes behind booking indoor and outdoor use is:​​

  • Signing and reviewing School District Policies and Protocols re: bi-laws and regulations, damage, liability insurance, fees, etc.
  • School District schedule for ongoing maintenance throughout the year which includes indoor and outdoor maintenance (i.e. painting lines in gym, carpet cleaning, mowing, repairs, etc.). As various groups use the school facilities we need to keep the schedule in order and make sure there are no overlaps or conflicts with group use or school district maintenance.